Community Room Reservation Plan your meeting or event in our Community Room. Reserve Our Community Space Terms and Conditions Use of the Community Room is a privilege, not a right. All users must comply with this policyMaximum occupancy is 50 persons.Alcoholic beverages, smoking, vaping, drug use, open flames, and lit candles are strictly prohibited.No nails, screws, staples, or penetrating items may be used on any surface. Only painter’s tape or residue-free tape may be used on walls.Meeting must comply with the Americans with Disabilities Act.No group may interfere with library operations or patron use.All decorations must be removed and the room restored to original condition after use.Guests are restricted to the Community Room unless other spaces are open to the public.An adult sponsor must be present for all groups with members under 18 years of age.The Library assumes no responsibility for accidents, injuries, or loss of personal property.The Responsible Party is accountable for all damages, loss, and violations that occur during use.The Library reserves the right to deny, limit, or revoke use of the Community Room at any time. Cleanup and Closing Requirements Tables and chairs must be wiped down.Floors must be swept.Kitchenette must be cleaned and refrigerator emptied.All trash must be bagged and placed in the trash can outside.Restrooms must be checked, toilets flushed, and lights turned off.All lights in the Community Room must be turned off.All doors must be locked.Keys must be returned to the Library’s front drop box immediately after use or to staff the next business day. Amenities The Community Room is equipped with:8 tables and 50 chairsKitchenette with refrigerator, microwave, and coffee potRestroom accessRenters may use the kitchenette appliances but must clean thoroughly after use.A popcorn machine is available for an additional fee of $15 plus the cost of popcorn. Ogden Rose Public Library Community Room Reservation & Use Agreement "*" indicates required fields NameThis field is for validation purposes and should be left unchanged.Renter / Organization InformationName of Organization*Address* Street City ZIP Applicant Name*Position*Phone*Email* Event Date MM slash DD slash YYYY Event Start Time Hours : Minutes AM PM AM/PM Event End Time Hours : Minutes AM PM AM/PM Name and Type of Event*Number of Guests Attending (max 50):*Will Food Be Served? Yes No Will Library Equipment Be Used? Yes No Fees Rental Fee: $40.00 Deposit: $50.00 (refundable if all policies are followed and no damage occurs) Payment Method Cash Check Rental Deposit Key AgreementKey Pick-Up Date* MM slash DD slash YYYY Key Number(s)*I understand that if my keys are lost or stolen, I must report it to the Library Director and/or Library Staff immediately. A $5.00 replacement fee per key will be charged. If re-keying is required due to loss of keys, I accept full financial responsibility for all associated costs.Renter Signature*Date* MM slash DD slash YYYY Library Staff Signature*Date* MM slash DD slash YYYY Acknowledgment of Policies I have received, read, and understand the Ogden Rose Public Library Community Room Policy. I am at least 18 years of age and assume full responsibility for the use of the Community Room. Third I agree to ensure that all participants comply with Library policies. I accept full financial responsibility for any damage, loss, or rule violations that occur during use. I understand that failure to comply with policies will result in forfeiture of my deposit, denial of future room use, and potential liability for damages. I agree to leave the room in clean, orderly condition and complete all cleanup and closing requirements. I understand that the Library assumes no responsibility for accidents, injuries, or loss of personal property. I agree to return the Community Room key as directed. Renter Signature*Date* MM slash DD slash YYYY Library Staff Signature*Date* MM slash DD slash YYYY Download Application
